Bio2Business Limited hosts Business to Business partnering events for the pharmaceutical industry. The broad remit of our events is to facilitate matchmaking between commercial parties operating in the pharmaceutical sector, for example between buyers and suppliers of pharmaceutical outsourcing services. By its very nature this function requires the sharing of personal information between participating individuals. Prospective participants of Bio2Business events are advised to understand the broad remit of our events in relation to the sharing of their personal information. Disclosure of limited personal information such as the basic personal information published in the attendee lists are mandatory whereas more detailed sharing of participant personal information, such as sharing of business opportunities, are available to participants on an opt-in basis. This document describes in more detail the personal information we collect, how and why we use it and how it is safeguarded. Bio2Business events as strictly Business to Business events are not available to consumers. Bio2Business events take the form of physical and virtual events.
Bio2Business can modify this Privacy Policy, and if we make any material changes to it, we will provide notice through our website, or by any other appropriate means, to provide you the opportunity to review the changes before they become effective. If you object to any changes, you may close your account.
You acknowledge that your continued participation at our events and your use of our events digital resources after we publish or send a notice about our changes to this Privacy Policy, means that the collection, use and sharing of your personal data is subject to the updated Privacy Policy, as of its effective date.
This Privacy Policy is issued on behalf of Bio2Business as the controller responsible for your personal information (referred to as "we", "us" or "our" herein). Any reference to an event or events in this privacy policy shall encompass both the physical and virtual forms of our events.
This section tells you what personal information we may collect about you.
Personal information means any information about an individual from which that person can be identified. In this Privacy Policy, personal information refers to the following types of data we may collect, use, store and transfer about you:
[We do not collect any special categories of personal data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.
Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you. In this case, we may have to cancel the contract you have with us but we will notify you if this is the case at the time.]
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Their inclusion cannot be taken to imply any endorsement or validation by us of the content of said website.
Information about other individuals:
If you give us any personal information on behalf of someone else, you confirm that the other person has appointed you to act on his/her behalf and has agreed that you can:
This website is not intended for minors and we do not knowingly collect personal information relating to minors. We will not accept responsibility for policing the submission of any personal information of a person who, unknown to us, is a minor for whom no responsible parent or guardian has provided consent. It is for parents and guardians of minors to ensure that no minor has unsupervised access to this website, or access in which the minor 's personal information is thereby disclosed to us.
When we use your personal information we are required to have a legal basis for doing so. There are various legal bases on which we may rely, depending on what personal information we process and why.
The legal bases we may rely on include:
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
3.1. Event enquiries and event registration:
If you have made an enquiry to us, typically in relation to an event, either online or over the phone, your personal information will be used to respond to the enquiry. If you have purchased an event package, including on a trial basis or on a complimentary basis, we will use your personal information to provide you with the product or service and to communicate with you about it.
3.2. For event and exhibition management:
If you participate in one of our events the personal data that you have submitted will be used to facilitate your participation in the event including:
3.2.1. We will use the data provided by participants during registration to publish information on the event website which will create the essential content for the events to function. This includes (but is not limited to), attendee list, delegate profiles, speaker profiles, business opportunities and more. The availability of this information will be restricted to other individuals who have registered for the specific event. Sharing of business opportunities such as outsourcing requirements may result in your personal information being shared outside of the European Union. Our website has been designed to require your consent when sharing your personal details in this way.
3.2.2. Event Development: We will analyse your data to evaluate your potential interest and suitability to be a speaker at the event or a future event. In addition to this we may use your data in a limited capacity to promote the event (such as communicating participating speakers to prospective participants or prospective speakers).
3.2.3. We may utilise video or photographic media to record images of the event so that we can market and promote our events in the future. Where we have taken photos and videos at our events that feature you, those photos and videos may be used for promotional purposes.
3.2.4. We may utilise badge scanning technology to manage the recording of your attendance on the day of the event and your movement around the event venue.
3.2.5. Exhibitors may utilise badge scanning technology during our event to request your personal data for their processing should you visit their stand or interact with their Poster submissions. In this circumstance you will have the opportunity to consent or decline this request.
3.3. Marketing
We may use your personal information to send you promotional communications which we have assessed as being relevant to your professional activities. Depending on your interactions with us you may have consented to receiving marketing communications from us (opted in) or we may be entitled to rely on your implied consent or legitimate interests to market to you. We commit to providing a mechanism with each communication sent to you, to allow you to opt out of receiving marketing communication. You can also manage this in your account settings.
For purposes of marketing, we utilise specific social media channels including Linkedin and Twitter. We may use your personal information to create and publish promotional material on these social media channels (personal information would be limited to your name, job title and company affiliation in addition to event specific content such as presentation title).
As part of our marketing activities we present registered event participants with the opportunity to refer our events to data subjects unknown to us. This process involves the submission of the data subjects name and email address on a digital form supplied by us. On the completion of this data submission and dispatch to recipients, no data of the unknown data subject will be stored by us.
3.4. Website and Email Campaign Analytics:
When you use our websites, our system may collect information about your computer, including where available your IP address, operating system and or browser type for system administration. This is statistical data about our users' browsing actions and patterns, and does not identify you personally.
In addition we may use technologies contracted from third parties which utilise tracking software to follow your journey through our websites. This does not identify your personal information.
We may use tracking technologies to analyse your interaction with our websites when you are logged in to our websites and resources.
Our marketing related emails utilise technologies to tell is whether emails are opened and to analyse any clicks through to links within the email. We may use this information to guide us regarding our services which may best match your requirements. You can opt out of receiving marketing emails at any time by managing your privacy setting in My Account or by contacting us. Alternatively, you can refrain from clicking links in our marketing emails.
3.5. Cookies
We may monitor your usage of this website. Our website uses cookies to distinguish you from other users of our website. This allows us to improve our site. We do this by placing a 'cookie', which is a small file, on your computer's hard disk. For detailed information on the cookies we use and the purposes for which we use them please see our cookie policy [click here].
3.6. For General Enquiries
Any personal information provided on the Contact Us page will be used only to respond to that specific enquiry, the individual's personal information will not be added to our customer relationship database.
3.7. Personalised Web Content
We use automated algorithms to analyse selected personal information preferences that you may have submitted (outsourcing categories for example) in order to produce certain web content that is tailored to your requirements.
3.8. For fulfilling legal obligations including anti-fraud measures
We reserve the right to access and share your personal information with the relevant national authorities in order to fulfil legal obligations including anti-fraud measures.
4.1. We will take all reasonable steps necessary to ensure that your data is treated securely and in accordance with this privacy policy. We make use of HTTPS (HTTP Secure) whereby the communication protocol is encrypted via Transport Layer Security (TLS) for secure communication over a computer network. The website is loaded via HTTPS, represented by the lock icon in your web browser ensuring the transmission is secured with a certificate issued by an official security authority to Bio2Business Ltd.
4.2. All information you provide to us is stored on secure servers and in accordance with our security and data protection policy which all our team members must adhere to.
4.3. Where we have given you (or where you have chosen) a password unique to you which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share the password with anyone.
4.4. In the event that you request that your account be closed or if we become aware that you are no longer affiliated with the organisation which your account is linked to, then your account will no longer be accessible by you using your username and password.
4.5. We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. However, in the event of any suspected or actual personal data breaches beyond our control, we will notify you and any applicable regulator of the breach where we are legally required to do so as soon as possible.
5.1. We may disclose your personal information to third parties:
5.1.1. In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
5.1.2. In the event that we reorganise our business by creating a new business or subsidiary in which case we may transfer your personal information to the new entity.
5.1.3. If we or substantially all of our assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
5.1.4. If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our Terms and Conditions and other agreements; or to protect the rights, property or safety of us, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
5.1.5. Our agents and service providers covering a broad scope of business related support services covering (but not exclusive to) IT, marketing, advertising, website development, publishing and event management. Where third party services are engaged by us, the agents and service providers are bound to compliance through contracts that protect the personal information you have shared with us.
5.1.6. Law enforcement agencies in connection with any investigation to help prevent unlawful activity.
5.2. We may need to transfer your personal data to countries outside the UK and the EEA:
When registering for any of our events you agree that by the business-to-business nature operation function and purpose of the facilities and services offered on this website your personal data may eventually be accessible to accessors and readers outside the UK and the European Economic Area and thereby "transferred" to countries outside of the UK and European Economic Area.
5.3. We may collaborate with a sponsor or third party to deliver optional content or resources as part of an event or as part of a marketing initiative. In this instance your consent will be required before we share your details with the sponsor or third party.
6.1. A right to request further information on how we process your personal data.
If you have made an enquiry to us, typically in relation to an event, either online or over the phone, your personal information will be used to respond to the enquiry. If you have purchased an event package, including on a trial basis or on a complimentary basis, we will use your personal information to provide you with the product or service and to communicate with you about it.
6.2. A right to request access to your personal data. You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.
We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
6.3. A right to require us to correct any inaccuracies in your information. If you wish to exercise this right you should put your request in writing directed to the contact details provided in Section 9, provide us with enough information to identify you (e.g. account number, username, registration details), and specify the information that is incorrect and whether you wish it to be removed or corrected.
6.4. A right to close your account and to request the erasure of your personal information from our systems. In addition, you have the right to ask us to stop processing your personal information for direct marketing purposes. If you wish to exercise this right please contact us using the contact details listed in section 9 outlining what action you would like us to take. Please provide us with enough information to identify you (e.g. account number, username, registration details).
Personal information will only be retained as long as reasonably necessary to fulfil the purposes we collected it for and as permitted by applicable laws, including for the purposes of satisfying any legal or reporting requirements. In the event that you instruct us to close your account or request to no longer receive marketing communications, we will retain limited details about you to ensure we can honour your opt-out request or account termination request.
[We may also retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.]
We keep our privacy policy under regular review. This version was last updated on 1st March 2021. You should check this policy occasionally to ensure you are aware of the most recent version which will apply each time you access this website.
Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to:
Data Protection Officer: Richard Collins
Email: [email protected]
Telephone: 0207 691 3568
Address: Bio2Business Ltd, London BioScience Innovation Centre, 2 Royal College Street, London
Data Protection Jurisdiction: Information Commissioners Office, UK
You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK regulator for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
We endeavour to process all requests as promptly as possible.